• THEME - PRIORITY 2018 : Healthy New Born – Happy Teen, PEDICON 2018 NAGPUR
  • THEME - PRIORITY 2018 : Healthy New Born – Happy Teen, PEDICON 2018 NAGPUR

Terms & Conditions
  • Whilst every attempt will be made to ensure that all aspects of exhibition and sponsorship mentioned will take place as announced, the Organizing Committee reserves the right to make changes if the situation requires.
  • The Organizing Committee reserves the right of final decision regarding allocation of exhibition booths.
  • The Organizing Committee is not responsible for personal accidents and damage to the private property of exhibitors.
  • Therefore, exhibitors may wish to make their own arrangements with respect to personal insurance.
  • Acceptance of sponsorship applications will be at the sole discretion of the Organizing Committee. The Organizing Committee reserves the right to decline applications based on any association, direct or indirect, that does not up hold the objectives of the Conference without assigning any reason or whatsoever.
  • Organizing Committee will not be responsible for bank handling fees. Hence, please add bank charges as applicable.
  • Please attach copy of remittance to Conference Secretariat. The balance of sponsorship amount is to be paid on or before 30th November, 2017.
  • Any theft, loss or damage claims or disputes relating to the Sponsorship package or the Conference will be governed by the Indian Law and Courts of Nagpur, Maharashtra jurisdiction only. However, in the event of dispute, both parties agree to arbitration before approaching any court of law.
  • All taxes & levies are extra as per govt. rules to be paid by sponsors.
  • After 30th November 2017 if complete amount not paid then deposited amount & claim to that facility will be forfeited.
  • Stall / Pavilion designing / change in facilities to be made informed before 15th December 2017. Additional facilities will be charged as per actual and born by the sponsors.
Guidelines for Stall Holders
  • The Organizing Committee will provide the basic shell of each stall, electricity, standard signage and seating.
  • All payment transaction to done with OC only.
  • Additional facilities such as extra furniture, telephone lines, internet and broadband services. Special electrical connections, special lighting and audio-visual equipment and additional Manpower will be arranged by the Event Manager on extra payment. Payments for all additional facilities have to be made in advance and before the commencement of the Exhibition.
  • Outsider fabricators are not allowed at the venue for the any kind of set up of the space / stall set up. It is mandatory for the Stall / Space holder to get the approval of the designing from the OC and Event Manager.
  • An Exhibition Service Center will function from 11:00 am on 4th January 2018, for the duration of the Exhibition. The Event Manager and his representative will assist with all requests and emergencies to the best of their ability.
  • All workers hired to set up stalls will be issued Work Permits by the Exhibition Service Center. No food coupon issued to the labour.
  • All such temporary workers will have to leave the venue of the conference when the Exhibition begins at 11:00 am on 4th January 2018 (Expect maintenance staff)
  • The services of a professional security agency have been hired to provide round the clock cover from the morning of 4th January 2018.
  • Adequate cleaning of the premises is ensured. Trash of the exhibition packing material is to be cleared by the individual stall owners only.
  • Sponsored Trade Stalls may be customized with the prior approval of the Organizing Committee, but in any case outside fabricators are not allowed. If they want to customize their stalls then in such case non refundable amount of 70,000 INR has to be deposited. Security deposit from sponsors - 1 lakh, 50 thousand, 25 thousand, 10 thousand.
  • Proposals should be submitted to the Organizing Committee.
  • Special signage and lighting is permitted in both categories of stalls. Extra power required will be chargeable.
  • Special stall designs, decorations and furnishing will be paid by the company concerned.
  • Exhibitors, who engage their own stall management firms, other than the one appointed by the Conference, Committee is not are allowed. Stalls must be staffed during the exhibition hours. Booth staffs are expected to dress and conduct themselves in a manner consistent with a professional medical meeting.
  • Lectures cannot be conducted in stalls. However, demonstrations of procedures can be held. In case of any violation, the Organising Committee reserves the right to cancel the allotment of stall.
  • Order taking, sale of exhibited and other genuine products of exhibiting companies are permitted, provided that such transactions are conducted in an appropriate professional manner. The Organizers are not responsible for any transactions.
  • All display items must conform, in all respects, to applicable safety, health, and bio-hazard and fire codes.
  • All operational laser devices must conform to adequate safety precautions.
  • Public address and other devices, which amplify and project sounds beyond the exhibition stall are not permitted.
  • All exhibitors should insure their exhibits and equipment against fire, theft and damage due to natural calamities. The Organizing Committee will not bear insurance charges.
  • Alcoholic drinks, Smoking, chewing of pan and spitting are strictly prohibited within the boundary of the exhibition halls and conference venue. Littering is strictly prohibited.
  • Any space not occupied at the close of the exhibition hours on 4th January 2018 shall be deemed, forfeited and no refund will be paid. The Organizing Committee shall then be free to reassign any such space without any obligation.
  • Eatables are not allowed in the Trade & Exhibition area.
  • Spouses and children are strictly not allowed inside the exhibition area. Only delegates with authorized badges are allowed to enter. Please carry your badge at all places, all the time, to avoid embarrassment.
  • Traders may occupy the exhibition area on 4th January 2018, from 11 am onwards. All stall holders will have to dismantle their stalls and vacate the area by 5 pm on 7th January 2018.
  • Traders can’t attend scientific and social functions during the conference. Each stall holder will be eligible for 2 lunch coupons for each day of the conference. However, extra lunch will be available in the premises on payment.
Payment Terms
  • Payments can be made through cheque, DD and NEFT only.
  • Cheque or DD to be issued in favor of "PEDICON 2018" payable at “Nagpur”
  • Cheque or DD can be sent by Post / Courier to the below mentioned address:

Secretariat address:

Dr. Jayant Upadhye
Chief Organising Secretary
Address: Upadhye Children Hospital, Purva Apartment,
Swavalambi Nagar Square,Ring road, Nagpur, Maharashtra - 44002
Mob: +91 9823054536

Official Conference Manager:

Cox & Kings Ltd. - Bharat Deko Conferences
Mr. Amit Katoch
Mob: +91 9711990336
Email: trade@pedicon2018nagpur.com

Bank Details
IFSC CODE : SBIN0006273 MICR : 440002026
  • Service Tax and all other Taxes applicable as per government norms to be paid by company.
  • 50% of the amount to be paid at the time of booking is mandatory.
  • Stall will be confirmed only after total payment is received in the conference account.
  • Payment schedule 50% Amount at the time of booking of exhibition area space / sponsorship. 25% before 30th August 2017, & rest 25% before 30th November 2017.
Cancellation and Refund Policy
  • All cancellation should be made in writing and sent to PEDICON 2018 Secretariat via post/courier or Email to trade@pedicon2018nagpur.com
  • All cancellation received on or before 31st October 2017 will be entitled for 50% of the amount paid.
  • No refund will be entertained after 31st October 2017.
  • The refund process will begin only 60 days after the completion of the conference.
  • Terms & Conditions for participation as Sponsors/Exhibitors will be shared in Exhibitor Guidelines once the booking is done.
  • Cancellation Policy in the event of withdrawal of sponsorship please be advised that unless the sponsorship is resold, the Organizing Committee reserves the right to retain the amount received. All cancellations must be made in writing to the Conference Secretariat on or before 31st October, 2017. 50% of the sponsorship fee paid will be deducted as administrative expenses. All refunds will be made 60 days after the Conference. No refund requests will be entertained after 31st October, 2017.
Badge and Registration Information
  • Badges are required for admission into the Conference Arena. Each exhibitor is allotted complimentary badges based on booth size. Please refer to the Application for Booth Space for complimentary badge allowances.
Fees for Additional Badges
  • 1. Exhibitor (full meeting) Rs16000 (4 days)
    • Entitlements:
    • Admission to exhibition hall and hospitality. (daily lunch and tea)
    • Entry restricted to exhibition hall, not permitted to attend scientific sessions
  • 2. Exhibitor (per day) Rs 4000
    • Entitlements:
    • Admission to exhibit Hall and hospitality (daily lunch and tea)
    • Entry restricted to exhibition hall, not permitted to attend scientific sessions.
    The above fees apply only for those companies exhibiting at PEDICON 2018. Additional information about registration will be included in the Exhibitor Service Kit.
  • While every attempt will be made to ensure that all aspects of the exhibition mentioned will take place as announced, the organizing committee has the right to make changes if the situation demands. The organizers reserve the right of final decision regarding allocation of exhibition stalls. Organizers are not responsible for any theft, personal accidents or damage to private property of exhibitors. Therefore, exhibitors may wish to make their own arrangements with respect to insurance of property and personnel.

Dr. Jayant V Upadhye
Chief Organising Secretary
Mob. No: +91 9823054536
Email: trade@pedicon2018nagpur.com

Dr. Vasant Khalatkar
Chief Organising Chairperson
Mob. No: +91 9823044438
Email: trade@pedicon2018nagpur.com

For any queries, please contact:
Mr. Amit Katoch
Trade Manager
Mob. No: +91 9711990336
Email: trade@pedicon2018nagpur.com